UI Separation Notices

There are a growing number of states that require the employer to provide a separation notice to their employees when they are furloughed. These documents are required by the states to provide direct notice to your employees of the availability of unemployment compensation benefits.

 

In order for a state to receive emergency administrative grant funding from the United States Department of Labor pursuant to 42 U.S.C §1103(h)(1)(C)(i) and (2), one of the conditions is that employers must be required by the state to provide direct notice to their employees of the availability of unemployment compensation benefits. This rule is necessary to ensure that the State Workforce Agencies have adequate resources to meet the increased demand caused by the COVID-19 pandemic.

TABLE OF CONTENTS

Click on the state icon to take you to the respective state information or view a table of this information found below the icons by clicking HERE.

ALABAMA.pngALASKA.pngARIZONA.pngARKANSAS.pngCALIFORNIA.pngCOLORADO.pngCONNECTICUT.pngDELAWARE.pngDISTRICT_OF_COLUMBIA.pngFLORIDA.pngGEORGIA.pngHAWAII.pngIDAHO.pngILLINOIS.pngINDIANA.pngIOWA.pngKANSAS.pngKENTUCKY.pngLOUISIANA.pngMAINE.pngMARYLAND.pngMASSACHUSETTS.pngMICHIGAN.pngMINNESOTA.pngMISSISSIPPI.pngMISSOURI.pngMONTANA.pngNEBRASKA.pngNEVADA.pngNEW_HAMPSHIRE.pngNEW_JERSEY.pngNEW_MEXICO.pngNEW_YORK.pngNORTH_CAROLINA.pngNORTH_DAKOTA.pngOHIO.pngOKLAHOMA.pngOREGON.pngPENNSYLVANIA.pngPUERTO_RICO.pngRHODE_ISLAND.pngSOUTH_CAROLINA.pngSOUTH_DAKOTA.pngTENNESSEE.pngTEXAS.pngUTAH.pngVERMONT.pngVIRGIN_ISLANDS.pngVIRGINIA.pngWASHINGTON.pngWEST_VIRGINA.pngWISCONSIN.pngWYOMING.png

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ALABAMA

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer                

State Document / Form:   https://covid19.thomas-and-company.com/wp-content/uploads/2020/08/AL-Separation-Notice.pdf         

Notes / UI Poster:

Effective Date:  07/10/2020

 

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ALASKA

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:   https://labor.alaska.gov/estax/forms/Separation_Notice.pdf         

Notes / UI Poster:

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ARIZONA

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster: 

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ARKANSAS

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/AR-Emergency-Rule-30-Notice-to-Employee-May-2020.pdf 

Notes / UI Poster:

Effective Date:  04/28/2020 - 12/31/2020

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CALIFORNIA

Is a Separation Notice Required: Yes

What do I need to send?  CA Employee Letter / CA Employee Packet 

Who do I send it to? Employees

How do I send it?  Mail, text or email

State Document / Form: 

CA Employee Letter - https://www.edd.ca.gov/payroll_taxes/pdf/NoticetoEmployeeastoChangeinRelationship.pdf 

CA Employee Packet - https://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf 

Notes / UI Poster:

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COLORADO

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://cdle.colorado.gov/sites/cdle/files/Notice_to_Workers_English_0.pdf        

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CONNECTICUT

Is a Separation Notice Required: Yes

What do I need to send?   CT State Form CT Employee Packet 

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:

CT State Form - https://www.ctdol.state.ct.us/HP/UC-61Fillable.pdf

CT Employee Packet  - https://www.ctdol.state.ct.us/HP/UC-62TwithBabel3-2020.pdf 

Notes / UI Poster:

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DELAWARE

Is a Separation Notice Required: No

What do I need to send? 

Who do I send it to?

How do I send it? 

State Document / Form:  UC-300 form is no longer available on the state website

Notes / UI Poster:  

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DISTRICT OF COLUMBIA

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:   https://does.dc.gov/sites/default/files/dc/sites/does/publication/attachments/Accessing%20Unemployment%20Quick%20Guide_r5.pdf 

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FLORIDA

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://floridarevenue.com/Forms_library/current/rt83.pdf 

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GEORGIA

Is a Separation Notice Required: Yes

What do I need to send?  State Form

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:   https://dol.georgia.gov/document/separation-notices/separation-notice-individual-interactive-dol-800/download 

Notes / UI Poster:   Only required if employee can not be included in Employer Filed Partial Claim process.

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HAWAII

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://labor.hawaii.gov/wp-content/uploads/2020/09/20200921-Labor-Law-Poster-UI-1.pdf 

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IDAHO

Is a Separation Notice Required:  Yes. Under Families First Coronavirus Response Act (PL 116-127), employers must provide notification of the availability of unemployment compensation to employees at the time of separation from employment. 

What do I need to send? Letter

Who do I send it to?  Employees

How do I send it? Mail, text or email

State Document / Form: https://www.labor.idaho.gov/dnn/Portals/0/Publications/worker_protections_related_to_COVID_19.pdf

Notes / UI Poster:  https://www.ccis.edu/~/media/Files/HumanResources/Labor-Posters/ID60_STATE-Idaho.pdf 

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ILLINOIS

Is a Separation Notice Required: Yes

What do I need to send?  State Poster

Who do I send it to? Post

How do I send it? Post

State Document / Form:  https://www2.illinois.gov/ides/IDES%20Forms%20and%20Publications/Notice.pdf 

Notes / UI Poster:  This poster fulfills all posting requirements for the Illinois Department of Employment Security. Employers are required to post this notice in a conspicuous place for all employees.      

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INDIANA

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/IN-Separation-Letter.pdf 

Notes / UI Poster:

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IOWA

Is a Separation Notice Required: Yes

What do I need to send?  State Form

Who do I send it to? State

How do I send it? Mail, text, email or flyer

State Document / Form:   https://www.iowaworkforcedevelopment.gov/sites/search.iowaworkforcedevelopment.gov/files/documents/60-0154%20Notice%20Of%20Separation%20Or%20Refusal%20Of%20Work.pdf 

Notes / UI Poster:  Whenever a worker leaves or refuses your employment for any reason that you believe disqualifies the individual from receiving unemployment insurance benefits, you should notify IOWA WORKFORCE DEVELOPMENT by completing this Notice of Separation form, 60‑0154. The Notice of Separation can also be filed online at https://uiclaims.iwd.iowa.gov/EmployerSeparation. If you provide the information online, you do not need to send a paper copy of this form. 

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KANSAS

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://governor.kansas.gov/governor-kelly-issues-executive-order-to-help-meet-surging-demand-for-unemployment-benefits-for-workers-affected-by-covid-19/ 

Notes / UI Poster:  If employers opt to file mass claims, this form is not necessary.

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KENTUCKY

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://kcc.ky.gov/Documents/Forms%20and%20Posters/ui_ben5_1_0108.pdf 

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LOUISIANA

Is a Separation Notice Required: Yes

What do I need to send? State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.louisianaworks.net/hire/vosnet/Default.aspx

  • Scroll to the middle of the page and find the Dark Gray box labeled "Employer Services"
  • Click on the 3rd option "File Employee Separation Notice"
  • Enter your company's seven digit Employer Account Number (not FEIN) to begin. This number can be found on your most recent quarterly benefit charge statement.
  • Louisianaworks.net/HIRE will not allow access through a bookmark or favorite for security reasons. If you receive a message "This system has timed your session out for one of the reasons listed below", click the HOME button and follow the instructions above.

Notes / UI Poster:

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MAINE

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:   https://www.maine.gov/labor/docs/2019/laborlaws/MaineEmploymentSecurityLaw_1119.pdf 

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MARYLAND

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it?  Mail, text or email  

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/MD-Separation-Letter.pdf 

Notes / UI Poster:

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MASSACHUSETTS

Is a Separation Notice Required: Yes

What do I need to send? State Packet

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://www.mass.gov/doc/how-to-apply-for-unemployment-insurance-benefits-form-0590a/download 

Notes / UI Poster:

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MICHIGAN

Is a Separation Notice Required: Yes

What do I need to send? State Form or equivalent notice

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://www.michigan.gov/documents/uia_UC1710_76109_7.pdf 

Notes / UI Poster: Can assess a $10 penalty per employee 

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MINNESOTA

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://www.uimn.org/assets/109_tcm1068-192562.pdf 

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MISSISSIPPI

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://mdes.ms.gov/media/190875/ui_insuranceforemployerltrsizesign033120update_rev4.pdf 

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MISSOURI

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster: https://labor.mo.gov/sites/labor/files/pubs_forms/MODES-B-2-AI.pdf 

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MONTANA

Is a Separation Notice Required: Yes

What do I need to send?  State Form 

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  http://uid.dli.mt.gov/Portals/55/Documents/Contributions-Bureau/UI%20Availability%20Notice%20to%20Employees.pdf 

Notes / UI Poster:

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NEBRASKA

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://thomas-and-company.com/wp-content/uploads/2020/09/Nebraska-UI-Advisement-of-Benefit-Rights.pdf 

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NEVADA

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://cms.detr.nv.gov/Content/Media/Employer_notification_of_UI_to_employees_4-24-20.pdf 

Notes / UI Poster:  If you need an additional copy of the Unemployment Insurance Notice, you can log into your employer account in the Unemployment Insurance Tax & Claims System at www.dws.state.nm.us. The poster will be located under "Correspondence," and "Tax Correspondence." Under the "Correspondence Class" dropdown menu, select "Registration."

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NEW HAMPSHIRE

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/NH-Notification-to-Employees-of-Unemployment-Compensation.pdf 

Notes / UI Poster:

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NEW JERSEY

Is a Separation Notice Required: Yes

What do I need to send?  State Form

Who do I send it to? Employees

How do I send it?  Mail, text or email     

State Document / Form:  https://nj.gov/labor/forms_pdfs/ui/BC10.pdf 

Notes / UI Poster:

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NEW MEXICO

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster: This poster is issued at the time of initial Unemployment Insurance tax registration and never needs to be updated.

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NEW YORK

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.labor.ny.gov/formsdocs/ui/IA12_3.pdf 

Notes / UI Poster:

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NORTH CAROLINA

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it?  Mail, text or email

State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/NC-Separation-Letter.docx 

Notes / UI Poster:  Although the emergency rule appears to require the notice only in the case of a “separation,” we recommend also providing the notice to employees who are subject to a furlough, temporary layoff or reduction in hours. 

Effective Date: 04/14/2020

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NORTH DAKOTA

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: 

Notes / UI Poster:  Whenever a worker is separated from the worker's employment (permanently or for an indefinite period or for an expected duration of seven or more days) the employer shall instruct such worker to report promptly, either in person or by mail, to the public employment service office most convenient to the worker, or in person to an itinerant point of such office on the first day that such itinerant office is open.   

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OHIO

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: http://www.odjfs.state.oh.us/forms/num/JFS08081/pdf/ 

Notes / UI Poster:

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OKLAHOMA

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email           

State Document / Form: https://oesc.ok.gov/sites/g/files/gmc821/f/documents/2020/rights_and_responsibilities_of_the_unemployed_worker_oes-341.pdf 

Notes / UI Poster:

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OREGON

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  The Employment Department automatically sends this notice after an account is set up or reopened. Employers can order a duplicate if necessary. When ordering a duplicate, employers will need their business identification number.

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PENNSYLVANIA

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? In-person, mail, email or text

State Document / Form: https://www.uc.pa.gov/Documents/UC_Forms/UC-1609.pdf

Notes / UI Poster:

Effective Date: 03/27/2020

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PUERTO RICO

Is a Separation Notice Required: Yes

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/PR-Separation-Letter.docx 

Notes / UI Poster:

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RHODE ISLAND

Is a Separation Notice Required: Yes

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://dlt.ri.gov/emergencyui/Employer%20Notice%20Requirement%20Memo.pdf 

Notes / UI Poster: Employers may, but are not required to, use the attached sample language to supply the content of the notice to separating employees.

Effective Date: 06/08/2020

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SOUTH CAROLINA

Is a Separation Notice Required: Yes

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form: https://www.dew.sc.gov/about-us/forms   

Notes / UI Poster:

Effective Date: 04/16/2020

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SOUTH DAKOTA

Is a Separation Notice Required: Yes

What do I need to send? State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/SD-posting_notice_to_employees_electronic.pdf 

Notes / UI Poster:

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TENNESSEE

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.tn.gov/content/dam/tn/workforce/documents/Forms/LB-0489.pdf 

Notes / UI Poster: If employers opt to file mass claims, this form is not necessary.

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TEXAS

Is a Separation Notice Required: Yes

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/06/TEXAS-Separation-Letter.pdf 

Notes / UI Poster: 

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UTAH

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to? 

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://dhrm.utah.gov/wp-content/uploads/DWS-Unemployment-Insurance.pdf 

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VERMONT

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster: https://labor.vermont.gov/sites/labor/files/doc_library/A-24%20Unemployment%20Poster%20-%202020.pdf 

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VIRGIN ISLANDS

Is a Separation Notice Required: Yes

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.vidol.gov/news/model-language-for-employer-notification-to-employees-of-the-availability-of-unemployment-compensation/

Notes / UI Poster:

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VIRGINIA

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to? 

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://www.vec.virginia.gov/pdf/vecb29eng.pdf 

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WASHINGTON

Is a Separation Notice Required: 

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form:  

Notes / UI Poster: https://esdorchardstorage.blob.core.windows.net/esdwa/Default/ESDWAGOV/about-employees/ESD-unemployment-benefits-poster.pdf 

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WEST VIRGINIA

Is a Separation Notice Required:  

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: https://workforcewv.org/images/files/employers/UC_Benefits_Poster.pdf

Notes / UI Poster:

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WISCONSIN

Is a Separation Notice Required: Yes

What do I need to send? Letter/Poster

Who do I send it to? Employees

How do I send it? In-person, mail, email or text

State Document / Form: https://dwd.wisconsin.gov/eworkboard/unemployment/  

Notes / UI Poster:

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WYOMING

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? Mail, text, or email 

State Document / Form: http://www.wyomingworkforce.org/_docs/ui/Employer-Notification-to-Employees.pdf

Notes / UI Poster:

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State Required? What do I need to send? Who do I send it to? How do I send it?  State Documents/Forms Notes/UI Poster 
Alabama Yes Letter Employees Mail, text, email or flyer Click Here  
Alaska Yes State Document Employees Mail, text, email or flyer Click Here  
Arizona            
Arkansas Yes State Document Employees Mail, text or email Click Here  
California Yes CA Employee Letter  Employees Mail, text or email Click Here  
CA Employee Packet  Employees  Mail, text or email Click Here  
Colorado   Not Specified       Click Here
Connecticut Yes CT State Form  Employees Mail, text or email Click Here  
CT Employee Packet  Employees Mail, text or email Click Here  
Delaware   State Document Employees Mail, text, email or flyer Click Here  
District of Columbia   Not Specified       Click Here
Florida   Not Specified       Click Here
Georgia Yes State Form Employees Mail, text or email Click Here Click Here
Hawaii   Not Specified       Click Here
Idaho   Not Specified       Click Here
Illinois   State Poster Post Post Click Here Click Here
Indiana Yes Letter Employees Mail, text, email or flyer Click Here  
Iowa   State Form State   Click Here Click Here
Kansas Yes Letter Employees Mail, text or email Click Here  
Kentucky   Not Specified If employers opt to file mass claims, this form is not necessary      Click Here
Louisiana Yes State Document Employees Mail, text or email Click Here  
Maine   Not Specified       Click Here
Maryland Yes Letter Employees Mail, text or email  Click Here  
Massachusetts Yes State Packet Employees Mail, text or email Click Here  
Michigan Yes State Form or equivalent notice Employees Mail, text or email Click Here Click Here
Minnesota   Not Specified       Click Here
Mississippi   Not Specified       Click Here
Missouri   Not Specified       Click Here
Montana Yes State Form  Employees Mail, text or email Click Here  
Nebraska   Not Specified       Click Here
Nevada Yes State Document Employees Mail, text or email Click Here Click Here
New Hampshire Yes State Document Employees Mail, text, email or flyer Click Here  
New Jersey Yes State Form Employees Mail, text or email Click Here  
New Mexico   Not Specified       Click Here
New York Yes State Form Employees Mail, text or email Click Here  
North Carolina Yes Letter Employees Mail, text or email Click Here Click Here
North Dakota Yes Letter Employees Mail, text or email Click Here  
Ohio   Not Specified       Click Here
Oklahoma   State Document Employees Mail, text or email Click Here  
Oregon   Not Specified       Click Here
Pennsylvania Yes State Form Employees In-person, mail, email or text Click Here  
Puerto Rico Yes Letter Employees Mail, text or email Click Here  
Rhode Island Yes Letter Employees Mail, text, email or flyer Click Here Click Here
South Carolina Yes Letter Employees Mail, text, email or flyer Click Here  
South Dakota Yes State Document Employees Mail, text, email or flyer Click Here  
Tennessee Yes State Document Employees Mail, text or email Click Here Click Here
Texas Yes Letter Employees Mail, text or email Click Here  
Utah   Not Specified       Click Here
Vermont   Not Specified       Click Here
Virginia   Not Specified       Click Here
Virgin Islands Yes Letter Employees Mail, text or email Click Here  
Washington   Not Specified       Click Here
West Virginia   Not Specified       Click Here
Wisconsin Yes Letter/Poster Employees In-person, mail, email or text Click Here Click Here
Wyoming Yes State Form Employees Mail, text or email Click Here  

 

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