During the COVID-19 pandemic, a number of states added a requirement for employer's to provide a separation notice to their employees when they were furloughed. These documents were required by the states to provide direct notice to your employees of the availability of unemployment compensation benefits in order for a state to receive emergency administrative grant funding from the United States Department of Labor pursuant to 42 U.S.C §1103(h)(1)(C)(i) and (2).
Now that the pandemic assistance programs have ended, states are returning to normal operations. Some states have always had a separation notice requirement and other only required the notices during the pandemic. The list below outlines the requirements for providing separation notices to employees at the time of separation from employment.
TABLE OF CONTENTS
Click on the state icon to take you to the respective state information or view a table of this information found below the icons by clicking HERE.
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ALABAMA
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/08/AL-Separation-Notice.pdf
Notes / UI Poster:
ALASKA
Is a Separation Notice Required: Voluntary
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://labor.alaska.gov/estax/forms/Separation_Notice.pdf
Notes / UI Poster:
ARIZONA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://des.az.gov/sites/default/files/dl/UIB-1241A.pdf?time=1649447261668
Notes / UI Poster:
ARKANSAS
Is a Separation Notice Required: Voluntary
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/AR-Emergency-Rule-30-Notice-to-Employee-May-2020.pdf
Notes / UI Poster:
Effective Date: Expired 12/31/2020
CALIFORNIA
Is a Separation Notice Required: Yes
What do I need to send? CA Employee Letter / CA Employee Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form:
CA Employee Letter - https://www.edd.ca.gov/payroll_taxes/pdf/NoticetoEmployeeastoChangeinRelationship.pdf
CA Employee Packet - https://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf
Notes / UI Poster:
COLORADO
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Hard copy or electronic format
State Document / Form: https://cdle.colorado.gov/sites/cdle/files/documents/Employer-Separation-Form-22-234-fillable.pdf
Notes / UI Poster: https://cdle.colorado.gov/sites/cdle/files/Notice_to_Workers_English_0.pdf
CONNECTICUT
Is a Separation Notice Required: Yes
What do I need to send? CT State Form / CT Employee Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form:
CT State Form - https://www.ctdol.state.ct.us/HP/UC-61Fillable.pdf
CT Employee Packet - https://www.ctdol.state.ct.us/HP/UC-62TwithBabel3-2020.pdf
Notes / UI Poster:
DELAWARE
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: UC-300 form is no longer available on the state website
Notes / UI Poster:
DISTRICT OF COLUMBIA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://does.dc.gov/sites/default/files/dc/sites/does/publication/attachments/Accessing%20Unemployment%20Quick%20Guide_r5.pdf
FLORIDA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://floridarevenue.com/Forms_library/current/rt83.pdf
GEORGIA
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://dol.georgia.gov/document/separation-notices/separation-notice-individual-interactive-dol-800/download
Notes / UI Poster: It is acceptable to deliver the completed and signed separation notice, DOL-800 (R-7/21) electronically to separated employees. GA will make modifications to make it clear that the issuance and delivery of the separation notice is the requirement but the delivery method is up to the employer.
HAWAII
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://labor.hawaii.gov/wp-content/uploads/2020/09/20200921-Labor-Law-Poster-UI-1.pdf
IDAHO
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.labor.idaho.gov/dnn/Portals/0/Publications/worker_protections_related_to_COVID_19.pdf
Notes / UI Poster:
ILLINOIS
Is a Separation Notice Required: Yes
What do I need to send? State Poster
Who do I send it to? Post
How do I send it? Post
State Document / Form: https://ides.illinois.gov/content/dam/soi/en/web/ides/ides_forms_and_publications/notice.pdf
Notes / UI Poster: This poster fulfills all posting requirements for the Illinois Department of Employment Security. Employers are required to post this notice in a conspicuous place for all employees.
INDIANA
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/IN-Separation-Letter.pdf
Notes / UI Poster:
IOWA
Is a Separation Notice Required: Voluntary
What do I need to send? State Form
Who do I send it to? State
How do I send it? Mail, text, email or flyer
State Document / Form: https://www.iowaworkforcedevelopment.gov/sites/search.iowaworkforcedevelopment.gov/files/documents/60-0154%20Notice%20Of%20Separation%20Or%20Refusal%20Of%20Work.pdf
Notes / UI Poster: Whenever a worker leaves or refuses your employment for any reason that you believe disqualifies the individual from receiving unemployment insurance benefits, you should notify IOWA WORKFORCE DEVELOPMENT by completing this Notice of Separation form, 60‑0154. The Notice of Separation can also be filed online at https://uiclaims.iwd.iowa.gov/EmployerSeparation. If you provide the information online, you do not need to send a paper copy of this form.
KANSAS
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://governor.kansas.gov/governor-kelly-issues-executive-order-to-help-meet-surging-demand-for-unemployment-benefits-for-workers-affected-by-covid-19/
Notes / UI Poster: If employers opt to file mass claims, this form is not necessary.
KENTUCKY
Is a Separation Notice Required: Voluntary
What do I need to send? State Poster
Who do I send it to? Post where all employees have access
How do I send it? N/A
State Document / Form:
Notes / UI Poster: https://kcc.ky.gov/Documents/Forms%20and%20Posters/ui_ben5_1_0108.pdf
LOUISIANA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? File online by Employer
How do I send it? Filed Online
State Document / Form: https://www.louisianaworks.net/hire/vosnet/Default.aspx
- Scroll to the middle of the page and find the Dark Gray box labeled "Employer Services"
- Click on the 3rd option "File Employee Separation Notice"
- Enter your company's seven digit Employer Account Number (not FEIN) to begin. This number can be found on your most recent quarterly benefit charge statement.
- Louisianaworks.net/HIRE will not allow access through a bookmark or favorite for security reasons. If you receive a message "This system has timed your session out for one of the reasons listed below", click the HOME button and follow the instructions above.
Notes / UI Poster: Failure to submit this notice within the specified time limits may forfeit your right to appeal. It must be submitted within 72 hours after the worker’s separation from employ.
MAINE
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://www.maine.gov/labor/docs/2019/laborlaws/MaineEmploymentSecurityLaw_1119.pdf
MARYLAND
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/MD-Separation-Letter.pdf
Notes / UI Poster:
MASSACHUSETTS
Is a Separation Notice Required: Yes
What do I need to send? State Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.mass.gov/doc/how-to-apply-for-unemployment-insurance-benefits-form-0590a/download
Notes / UI Poster:
MICHIGAN
Is a Separation Notice Required: Yes
What do I need to send? State Form or equivalent notice
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.michigan.gov/leo/-/media/Project/Websites/leo/Documents/UIA/Employer-Forms/UIA-1711.pdf?rev=60a8445f438f4a9f9462d15f10790f7f
Notes / UI Poster: Can assess a $10 penalty per employee
MINNESOTA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://www.uimn.org/assets/109_tcm1068-192562.pdf
MISSISSIPPI
Is a Separation Notice Required: Voluntary
What do I need to send? A poster should be posted in all locations where it is accessible to all employees
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://mdes.ms.gov/media/190875/ui_insuranceforemployerltrsizesign033120update_rev4.pdf
MISSOURI
Is a Separation Notice Required: Voluntary
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text, email, or flyer
State Document / Form: MO Form M-INF-288-5
Notes / UI Poster: https://labor.mo.gov/sites/labor/files/pubs_forms/M-INF-288-5-AI.pdf
MONTANA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster:
NEBRASKA
Is a Separation Notice Required: Voluntary
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://thomas-and-company.com/wp-content/uploads/2020/09/Nebraska-UI-Advisement-of-Benefit-Rights.pdf
NEVADA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://cms.detr.nv.gov/Content/Media/Employer_notification_of_UI_to_employees_4-24-20.pdf
Notes / UI Poster: If you need an additional copy of the Unemployment Insurance Notice, you can log into your employer account in the Unemployment Insurance Tax & Claims System at www.dws.state.nm.us. The poster will be located under "Correspondence," and "Tax Correspondence." Under the "Correspondence Class" dropdown menu, select "Registration."
NEW HAMPSHIRE
Is a Separation Notice Required: Voluntary
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/NH-Notification-to-Employees-of-Unemployment-Compensation.pdf
Notes / UI Poster:
NEW JERSEY
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://nj.gov/labor/forms_pdfs/ui/BC10.pdf
Notes / UI Poster:
NEW MEXICO
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: This poster is issued at the time of initial Unemployment Insurance tax registration and never needs to be updated.
NEW YORK
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://dol.ny.gov/system/files/documents/2021/02/ia12_3.pdf
Notes / UI Poster:
NORTH CAROLINA
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/NC-Separation-Letter.docx
Notes / UI Poster: Although the emergency rule appears to require the notice only in the case of a “separation,” we recommend also providing the notice to employees who are subject to a furlough, temporary layoff or reduction in hours.
Effective Date: Expired 05/14/2021
NORTH DAKOTA
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form:
Notes / UI Poster: Whenever a worker is separated from the worker's employment (permanently or for an indefinite period or for an expected duration of seven or more days) the employer shall instruct such worker to report promptly, either in person or by mail, to the public employment service office most convenient to the worker, or in person to an itinerant point of such office on the first day that such itinerant office is open.
OHIO
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form: http://www.odjfs.state.oh.us/forms/num/JFS08081/pdf/
Notes / UI Poster:
OKLAHOMA
Is a Separation Notice Required: Voluntary
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://oklahoma.gov/content/dam/ok/en/oesc/documents/forms/oes-forms/OES-044.pdf
Notes / UI Poster:
OREGON
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: The Employment Department automatically sends this notice after an account is set up or reopened. Employers can order a duplicate if necessary. When ordering a duplicate, employers will need their business identification number.
PENNSYLVANIA
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? In-person, mail, email or text
State Document / Form: https://www.uc.pa.gov/Documents/UC_Forms/UC-1609.pdf
Notes / UI Poster:
Effective Date: 03/27/2020
PUERTO RICO
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/PR-Separation-Letter.docx
Notes / UI Poster:
RHODE ISLAND
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://dlt.ri.gov/emergencyui/Employer%20Notice%20Requirement%20Memo.pdf
Notes / UI Poster: Employers may, but are not required to, use the attached sample language to supply the content of the notice to separating employees.
SOUTH CAROLINA
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://www.dew.sc.gov/sites/dew/files/Documents/families-first-required-notice_uie646d9b195084b58bcfaf2b06f0ca5ff%20(1).pdf
Notes / UI Poster:
SOUTH DAKOTA
Is a Separation Notice Required: Voluntary
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/SD-posting_notice_to_employees_electronic.pdf
Notes / UI Poster:
TENNESSEE
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.tn.gov/content/dam/tn/workforce/documents/Forms/LB-0489.pdf
Notes / UI Poster: The state of Tennessee allows the notices to be emailed to the employees. Texting the notification is also permitted as long as the completed form is included in the text message.
TEXAS
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/06/TEXAS-Separation-Letter.pdf
Notes / UI Poster:
UTAH
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://dhrm.utah.gov/wp-content/uploads/DWS-Unemployment-Insurance.pdf
VERMONT
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://labor.vermont.gov/sites/labor/files/doc_library/B-11Claimant%20handbook%202019.pdf
VIRGIN ISLANDS
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.vidol.gov/news/model-language-for-employer-notification-to-employees-of-the-availability-of-unemployment-compensation/
Notes / UI Poster:
VIRGINIA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://www.vec.virginia.gov/pdf/vecb29eng.pdf
WASHINGTON
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
Notes / UI Poster: https://esdorchardstorage.blob.core.windows.net/esdwa/Default/ESDWAGOV/about-employees/ESD-unemployment-benefits-poster.pdf
WEST VIRGINIA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form: https://workforcewv.org/images/files/employers/UC_Benefits_Poster.pdf
Notes / UI Poster:
WISCONSIN
Is a Separation Notice Required: Voluntary
What do I need to send? Letter/Poster
Who do I send it to? Employees
How do I send it? In-person, mail, email or text
State Document / Form: https://dwd.wisconsin.gov/eworkboard/unemployment/
Notes / UI Poster:
WYOMING
Is a Separation Notice Required: No
What do I need to send? Generic Letter
Who do I send it to? Employees
How do I send it? Mail, text, or email
State Document / Form:
Notes / UI Poster:
_______________________________________________
| State | Required? | What do I need to send? | Who do I send it to? | How do I send it? | State Documents/Forms | Notes/UI Poster |
|---|---|---|---|---|---|---|
| Alabama | Voluntary | Letter | Employees | Mail, text, email or flyer | Click Here | |
| Alaska | Voluntary | State Document | Employees | Mail, text, email or flyer | Click Here | |
| Arizona | Required | State Document | Employees | Mail, text, email or flyer | Click Here | |
| Arkansas | Voluntary | State Document | Employees | Mail, text or email | Click Here | |
| California | Required | CA Employee Letter | Employees | Mail, text or email | Click Here | |
| CA Employee Packet | Employees | Mail, text or email | Click Here | |||
| Colorado | Required | Not Yet Specified | Click Here | |||
| Connecticut | Required | CT State Form | Employees | Mail, text or email | Click Here | |
| CT Employee Packet | Employees | Mail, text or email | Click Here | |||
| Delaware | Voluntary | State Document | Employees | Mail, text, email or flyer | Click Here | |
| District of Columbia | No | Not Specified | Click Here | |||
| Florida | No | Not Specified | Click Here | |||
| Georgia | Required | State Form | Employees | Mail, text or email | Click Here | Click Here |
| Hawaii | No | Not Specified | Click Here | |||
| Idaho | Voluntary | Not Specified | Click Here | |||
| Illinois | Required | State Poster | Post | Post | Click Here | Click Here |
| Indiana | Voluntary | Letter | Employees | Mail, text, email or flyer | Click Here | |
| Iowa | Voluntary | State Form | State | Click Here | Click Here | |
| Kansas | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Kentucky | Voluntary | Not Specified | If employers opt to file mass claims, this form is not necessary | Click Here | ||
| Louisiana | Required | State Document | Employees | Filed online by Employer | Click Here | |
| Maine | No | Not Specified | Click Here | |||
| Maryland | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Massachusetts | Required | State Packet | Employees | Mail, text or email | Click Here | |
| Michigan | Required | State Form or equivalent notice | Employees | Mail, text or email | Click Here | Click Here |
| Minnesota | No | Not Specified | Click Here | |||
| Mississippi | Voluntary | State Poster | Employees | Posted in all locations | Click Here | |
| Missouri | Voluntary | State Document | Employees | Mail, text, or email | Click Here | Click Here |
| Montana | No | State Form | Employees | Mail, text or email | Click Here | |
| Nebraska | Voluntary | Not Specified | Click Here | |||
| Nevada | Required | State Document | Employees | Mail, text or email | Click Here | Click Here |
| New Hampshire | Voluntary | State Document | Employees | Mail, text, email or flyer | Click Here | |
| New Jersey | Required | State Form | Employees | Mail, text or email | Click Here | |
| New Mexico | No | Not Specified | Click Here | |||
| New York | Required | State Form | Employees | Mail, text or email | Click Here | |
| North Carolina | Voluntary | Letter | Employees | Mail, text or email | Click Here | Click Here |
| North Dakota | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Ohio | No | Not Specified | Click Here | |||
| Oklahoma | Voluntary | State Document | Employees | Mail, text or email | Click Here | |
| Oregon | No | Not Specified | Click Here | |||
| Pennsylvania | Required | State Form | Employees | In-person, mail, email or text | Click Here | |
| Puerto Rico | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Rhode Island | Voluntary | Letter | Employees | Mail, text, email or flyer | Click Here | Click Here |
| South Carolina | Voluntary | Letter | Employees | Mail, text, email or flyer | Click Here | |
| South Dakota | Voluntary | State Document | Employees | Mail, text, email or flyer | Click Here | |
| Tennessee | Required | State Document | Employees | Mail, text or email | Click Here | Click Here |
| Texas | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Utah | No | Not Specified | Click Here | |||
| Vermont | No | Not Specified | Click Here | |||
| Virginia | No | Not Specified | Click Here | |||
| Virgin Islands | Voluntary | Letter | Employees | Mail, text or email | Click Here | |
| Washington | No | Not Specified | Click Here | |||
| West Virginia | No | Not Specified | Click Here | |||
| Wisconsin | Voluntary | Letter/Poster | Employees | In-person, mail, email or text | Click Here | Click Here |
| Wyoming | No | State Form | Employees | Mail, text or email |
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