UI Separation Notices

During the COVID-19 pandemic, a number of states added a requirement for employer's to provide a separation notice to their employees when they were furloughed. These documents were required by the states to provide direct notice to your employees of the availability of unemployment compensation benefits in order for a state to receive emergency administrative grant funding from the United States Department of Labor pursuant to 42 U.S.C §1103(h)(1)(C)(i) and (2).

Now that the pandemic assistance programs have ended, states are returning to normal operations. Some states have always had a separation notice requirement and other only required the notices during the pandemic. The list below outlines the requirements for providing separation notices to employees at the time of separation from employment.

 

TABLE OF CONTENTS

Click on the state icon to take you to the respective state information or view a table of this information found below the icons by clicking HERE.

ALABAMA.pngALASKA.pngARIZONA.pngARKANSAS.pngCALIFORNIA.pngCOLORADO.pngCONNECTICUT.pngDELAWARE.pngDISTRICT_OF_COLUMBIA.pngFLORIDA.pngGEORGIA.pngHAWAII.pngIDAHO.pngILLINOIS.pngINDIANA.pngIOWA.pngKANSAS.pngKENTUCKY.pngLOUISIANA.pngMAINE.pngMARYLAND.pngMASSACHUSETTS.pngMICHIGAN.pngMINNESOTA.pngMISSISSIPPI.pngMISSOURI.pngMONTANA.pngNEBRASKA.pngNEVADA.pngNEW_HAMPSHIRE.pngNEW_JERSEY.pngNEW_MEXICO.pngNEW_YORK.pngNORTH_CAROLINA.pngNORTH_DAKOTA.pngOHIO.pngOKLAHOMA.pngOREGON.pngPENNSYLVANIA.pngPUERTO_RICO.pngRHODE_ISLAND.pngSOUTH_CAROLINA.pngSOUTH_DAKOTA.pngTENNESSEE.pngTEXAS.pngUTAH.pngVERMONT.pngVIRGIN_ISLANDS.pngVIRGINIA.pngWASHINGTON.pngWEST_VIRGINA.pngWISCONSIN.pngWYOMING.png

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ALABAMA

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer                

State Document / Form:   https://covid19.thomas-and-company.com/wp-content/uploads/2020/08/AL-Separation-Notice.pdf         

Notes / UI Poster:

 

 

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ALASKA

Is a Separation Notice Required: Discretionary

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:   https://labor.alaska.gov/estax/forms/Separation_Notice.pdf         

Notes / UI Poster:

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ARIZONA

Is a Separation Notice Required: Yes

What do I need to send? State Document

Who do I send it to?  Employees

How do I send it? Mail, text, email or flyer

State Document / Form: https://des.az.gov/sites/default/files/dl/UIB-1241A.pdf?time=1649447261668

Notes / UI Poster: 

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ARKANSAS

Is a Separation Notice Required: Discretionary

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/AR-Emergency-Rule-30-Notice-to-Employee-May-2020.pdf 

Notes / UI Poster:

Effective Date:  Expired 12/31/2020

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CALIFORNIA

Is a Separation Notice Required: Yes

What do I need to send?  CA Employee Letter / CA Employee Packet 

Who do I send it to? Employees

How do I send it?  Mail, text or email

State Document / Form: 

CA Employee Letter - https://www.edd.ca.gov/payroll_taxes/pdf/NoticetoEmployeeastoChangeinRelationship.pdf 

CA Employee Packet - https://www.edd.ca.gov/pdf_pub_ctr/de2320.pdf 

Notes / UI Poster:

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COLORADO

Is a Separation Notice Required: Yes

What do I need to send? Signed into law on May 25, 2022. Not yet implemented.

Who do I send it to?  

How do I send it? 

State Document / Form: To Be Determined

Notes / UI Poster:  https://cdle.colorado.gov/sites/cdle/files/Notice_to_Workers_English_0.pdf        

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CONNECTICUT

Is a Separation Notice Required: Yes

What do I need to send?   CT State Form CT Employee Packet 

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:

CT State Form - https://www.ctdol.state.ct.us/HP/UC-61Fillable.pdf

CT Employee Packet  - https://www.ctdol.state.ct.us/HP/UC-62TwithBabel3-2020.pdf 

Notes / UI Poster:

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DELAWARE

Is a Separation Notice Required: Discretionary

What do I need to send? 

Who do I send it to?

How do I send it? 

State Document / Form:  UC-300 form is no longer available on the state website

Notes / UI Poster:  

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DISTRICT OF COLUMBIA

Is a Separation Notice Required: No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:   https://does.dc.gov/sites/default/files/dc/sites/does/publication/attachments/Accessing%20Unemployment%20Quick%20Guide_r5.pdf 

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FLORIDA

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://floridarevenue.com/Forms_library/current/rt83.pdf 

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GEORGIA

Is a Separation Notice Required: Yes

What do I need to send?  State Form

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:   https://dol.georgia.gov/document/separation-notices/separation-notice-individual-interactive-dol-800/download 

Notes / UI Poster:   Only required if employee can not be included in Employer Filed Partial Claim process.

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HAWAII

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://labor.hawaii.gov/wp-content/uploads/2020/09/20200921-Labor-Law-Poster-UI-1.pdf 

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IDAHO

Is a Separation Notice Required: Discretionary

What do I need to send? Letter

Who do I send it to?  Employees

How do I send it? Mail, text or email

State Document / Form: https://www.labor.idaho.gov/dnn/Portals/0/Publications/worker_protections_related_to_COVID_19.pdf

Notes / UI Poster: 

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ILLINOIS

Is a Separation Notice Required: Yes

What do I need to send?  State Poster

Who do I send it to? Post

How do I send it? Post

State Document / Form:  https://ides.illinois.gov/content/dam/soi/en/web/ides/ides_forms_and_publications/notice.pdf

Notes / UI Poster:  This poster fulfills all posting requirements for the Illinois Department of Employment Security. Employers are required to post this notice in a conspicuous place for all employees.      

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INDIANA

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/IN-Separation-Letter.pdf 

Notes / UI Poster:

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IOWA

Is a Separation Notice Required: Discretionary

What do I need to send?  State Form

Who do I send it to? State

How do I send it? Mail, text, email or flyer

State Document / Form:   https://www.iowaworkforcedevelopment.gov/sites/search.iowaworkforcedevelopment.gov/files/documents/60-0154%20Notice%20Of%20Separation%20Or%20Refusal%20Of%20Work.pdf 

Notes / UI Poster:  Whenever a worker leaves or refuses your employment for any reason that you believe disqualifies the individual from receiving unemployment insurance benefits, you should notify IOWA WORKFORCE DEVELOPMENT by completing this Notice of Separation form, 60‑0154. The Notice of Separation can also be filed online at https://uiclaims.iwd.iowa.gov/EmployerSeparation. If you provide the information online, you do not need to send a paper copy of this form. 

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KANSAS

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://governor.kansas.gov/governor-kelly-issues-executive-order-to-help-meet-surging-demand-for-unemployment-benefits-for-workers-affected-by-covid-19/ 

Notes / UI Poster:  If employers opt to file mass claims, this form is not necessary.

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KENTUCKY

Is a Separation Notice Required: Discretionary

What do I need to send? State Poster

Who do I send it to?  Post where all employees have access

How do I send it? N/A

State Document / Form: 

Notes / UI Poster:  https://kcc.ky.gov/Documents/Forms%20and%20Posters/ui_ben5_1_0108.pdf 

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LOUISIANA

Is a Separation Notice Required: Yes

What do I need to send? State Document

Who do I send it to? File online by Employer

How do I send it? Filed Online

State Document / Form: https://www.louisianaworks.net/hire/vosnet/Default.aspx

  • Scroll to the middle of the page and find the Dark Gray box labeled "Employer Services"
  • Click on the 3rd option "File Employee Separation Notice"
  • Enter your company's seven digit Employer Account Number (not FEIN) to begin. This number can be found on your most recent quarterly benefit charge statement.
  • Louisianaworks.net/HIRE will not allow access through a bookmark or favorite for security reasons. If you receive a message "This system has timed your session out for one of the reasons listed below", click the HOME button and follow the instructions above.

Notes / UI Poster: Failure to submit this notice within the specified time limits may forfeit your right to appeal. It must be submitted within 72 hours after the worker’s separation from employ.

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MAINE

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:   https://www.maine.gov/labor/docs/2019/laborlaws/MaineEmploymentSecurityLaw_1119.pdf 

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MARYLAND

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it?  Mail, text or email  

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/07/MD-Separation-Letter.pdf 

Notes / UI Poster:

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MASSACHUSETTS

Is a Separation Notice Required: Yes

What do I need to send? State Packet

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://www.mass.gov/doc/how-to-apply-for-unemployment-insurance-benefits-form-0590a/download 

Notes / UI Poster:

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MICHIGAN

Is a Separation Notice Required: Yes

What do I need to send? State Form or equivalent notice

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://www.michigan.gohttps://www.michigan.gov/leo/-/media/Project/Websites/leo/Agencies/UIA/Employer-Forms/UIA-1711.pdf?rev=60a8445f438f4a9f9462d15f10790f7fv/documents/uia_UC1710_76109_7.pdf 

Notes / UI Poster: Can assess a $10 penalty per employee 

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MINNESOTA

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://www.uimn.org/assets/109_tcm1068-192562.pdf 

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MISSISSIPPI

Is a Separation Notice Required: Discretionary

What do I need to send? A poster should be posted in all locations where it is accessible to all employees

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://mdes.ms.gov/media/190875/ui_insuranceforemployerltrsizesign033120update_rev4.pdf 

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MISSOURI

Is a Separation Notice Required: Discretionary

What do I need to send? MO Form M-INF-288-5

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster: https://labor.mo.gov/sites/labor/files/pubs_forms/M-INF-288-5-AI.pdf 

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MONTANA

Is a Separation Notice Required: No

What do I need to send?  Not Specified

Who do I send it to? 

How do I send it? 

State Document / Form:  

Notes / UI Poster:

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NEBRASKA

Is a Separation Notice Required: Discretionary

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://thomas-and-company.com/wp-content/uploads/2020/09/Nebraska-UI-Advisement-of-Benefit-Rights.pdf 

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NEVADA

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://cms.detr.nv.gov/Content/Media/Employer_notification_of_UI_to_employees_4-24-20.pdf 

Notes / UI Poster:  If you need an additional copy of the Unemployment Insurance Notice, you can log into your employer account in the Unemployment Insurance Tax & Claims System at www.dws.state.nm.us. The poster will be located under "Correspondence," and "Tax Correspondence." Under the "Correspondence Class" dropdown menu, select "Registration."

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NEW HAMPSHIRE

Is a Separation Notice Required: Discretionary

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/NH-Notification-to-Employees-of-Unemployment-Compensation.pdf 

Notes / UI Poster:

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NEW JERSEY

Is a Separation Notice Required: Yes

What do I need to send?  State Form

Who do I send it to? Employees

How do I send it?  Mail, text or email     

State Document / Form:  https://nj.gov/labor/forms_pdfs/ui/BC10.pdf 

Notes / UI Poster:

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NEW MEXICO

Is a Separation Notice Required: No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it? 

State Document / Form: 

Notes / UI Poster: This poster is issued at the time of initial Unemployment Insurance tax registration and never needs to be updated.

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NEW YORK

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.labor.ny.gov/formsdocs/ui/IA12_3.pdf 

Notes / UI Poster:

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NORTH CAROLINA

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it?  Mail, text or email

State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/NC-Separation-Letter.docx 

Notes / UI Poster:  Although the emergency rule appears to require the notice only in the case of a “separation,” we recommend also providing the notice to employees who are subject to a furlough, temporary layoff or reduction in hours. 

Effective Date: Expired 05/14/2021

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NORTH DAKOTA

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: 

Notes / UI Poster:  Whenever a worker is separated from the worker's employment (permanently or for an indefinite period or for an expected duration of seven or more days) the employer shall instruct such worker to report promptly, either in person or by mail, to the public employment service office most convenient to the worker, or in person to an itinerant point of such office on the first day that such itinerant office is open.   

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OHIO

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: http://www.odjfs.state.oh.us/forms/num/JFS08081/pdf/ 

Notes / UI Poster:

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OKLAHOMA

Is a Separation Notice Required: Discretionary

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email           

State Document / Form: https://oklahoma.gov/content/dam/ok/en/oesc/documents/forms/oes-forms/OES-044.pdf

Notes / UI Poster:

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OREGON

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster:  The Employment Department automatically sends this notice after an account is set up or reopened. Employers can order a duplicate if necessary. When ordering a duplicate, employers will need their business identification number.

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PENNSYLVANIA

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? In-person, mail, email or text

State Document / Form: https://www.uc.pa.gov/Documents/UC_Forms/UC-1609.pdf

Notes / UI Poster:

Effective Date: 03/27/2020

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PUERTO RICO

Is a Separation Notice Required: Discretionary

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://thomas-and-company.com/wp-content/uploads/2020/09/PR-Separation-Letter.docx 

Notes / UI Poster:

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RHODE ISLAND

Is a Separation Notice Required: Discretionary

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form:  https://dlt.ri.gov/emergencyui/Employer%20Notice%20Requirement%20Memo.pdf 

Notes / UI Poster: Employers may, but are not required to, use the attached sample language to supply the content of the notice to separating employees.

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SOUTH CAROLINA

Is a Separation Notice Required: Discretionary

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form: https://www.dew.sc.gov/about-us/forms   

Notes / UI Poster:

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SOUTH DAKOTA

Is a Separation Notice Required: Discretionary

What do I need to send? State Document

Who do I send it to? Employees

How do I send it? Mail, text, email or flyer

State Document / Form: https://covid19.thomas-and-company.com/wp-content/uploads/2020/05/SD-posting_notice_to_employees_electronic.pdf 

Notes / UI Poster:

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TENNESSEE

Is a Separation Notice Required: Yes

What do I need to send?  State Document

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.tn.gov/content/dam/tn/workforce/documents/Forms/LB-0489.pdf 

Notes / UI Poster: If employers opt to file mass claims, this form is not necessary.

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TEXAS

Is a Separation Notice Required: Discretionary

What do I need to send?  Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form:  https://covid19.thomas-and-company.com/wp-content/uploads/2020/06/TEXAS-Separation-Letter.pdf 

Notes / UI Poster: 

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UTAH

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to? 

How do I send it? 

State Document / Form: 

Notes / UI Poster:  https://dhrm.utah.gov/wp-content/uploads/DWS-Unemployment-Insurance.pdf 

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VERMONT

Is a Separation Notice Required: No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: 

Notes / UI Poster: https://labor.vermont.gov/sites/labor/files/doc_library/B-11Claimant%20handbook%202019.pdf

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VIRGIN ISLANDS

Is a Separation Notice Required: Discretionary

What do I need to send? Letter

Who do I send it to? Employees

How do I send it? Mail, text or email

State Document / Form: https://www.vidol.gov/news/model-language-for-employer-notification-to-employees-of-the-availability-of-unemployment-compensation/

Notes / UI Poster:

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VIRGINIA

Is a Separation Notice Required: No

What do I need to send? Not Specified

Who do I send it to? 

How do I send it?  

State Document / Form: 

Notes / UI Poster:  https://www.vec.virginia.gov/pdf/vecb29eng.pdf 

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WASHINGTON

Is a Separation Notice Required: No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form:  

Notes / UI Poster: https://esdorchardstorage.blob.core.windows.net/esdwa/Default/ESDWAGOV/about-employees/ESD-unemployment-benefits-poster.pdf 

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WEST VIRGINIA

Is a Separation Notice Required:  No

What do I need to send? Not Specified

Who do I send it to?  

How do I send it?  

State Document / Form: https://workforcewv.org/images/files/employers/UC_Benefits_Poster.pdf

Notes / UI Poster:

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WISCONSIN

Is a Separation Notice Required: Discretionary

What do I need to send? Letter/Poster

Who do I send it to? Employees

How do I send it? In-person, mail, email or text

State Document / Form: https://dwd.wisconsin.gov/eworkboard/unemployment/  

Notes / UI Poster:

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WYOMING

Is a Separation Notice Required: Yes

What do I need to send? State Form

Who do I send it to? Employees

How do I send it? Mail, text, or email 

State Document / Form: http://www.wyomingworkforce.org/_docs/ui/Employer-Notification-to-Employees.pdf

Notes / UI Poster: Wyoming regulations require that employers keep a record that this notice was individually provided at the time of separation to any employee who separates from employment for any reason. The record of notification must be maintained and made available to the Department upon request.

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State Required? What do I need to send? Who do I send it to? How do I send it?  State Documents/Forms Notes/UI Poster 
Alabama Discretionary Letter Employees Mail, text, email or flyer Click Here  
Alaska Discretionary State Document Employees Mail, text, email or flyer Click Here  
Arizona Required State Document Employees Mail, text, email or flyer Click Here  
Arkansas Discretionary State Document Employees Mail, text or email Click Here  
California Required CA Employee Letter  Employees Mail, text or email Click Here  
CA Employee Packet  Employees  Mail, text or email Click Here  
Colorado Required Not Yet Specified       Click Here
Connecticut Required CT State Form  Employees Mail, text or email Click Here  
CT Employee Packet  Employees Mail, text or email Click Here  
Delaware Discretionary State Document Employees Mail, text, email or flyer Click Here  
District of Columbia No Not Specified       Click Here
Florida No Not Specified       Click Here
Georgia Required State Form Employees Mail, text or email Click Here Click Here
Hawaii No Not Specified       Click Here
Idaho Discretionary Not Specified       Click Here
Illinois Required State Poster Post Post Click Here Click Here
Indiana Discretionary Letter Employees Mail, text, email or flyer Click Here  
Iowa Discretionary State Form State   Click Here Click Here
Kansas Discretionary Letter Employees Mail, text or email Click Here  
Kentucky Discretionary Not Specified If employers opt to file mass claims, this form is not necessary      Click Here
Louisiana Required State Document Employees Filed online by Employer Click Here  
Maine No Not Specified       Click Here
Maryland Discretionary Letter Employees Mail, text or email  Click Here  
Massachusetts Required State Packet Employees Mail, text or email Click Here  
Michigan Required State Form or equivalent notice Employees Mail, text or email Click Here Click Here
Minnesota No Not Specified       Click Here
Mississippi Discretionary State Poster Employees Posted in all locations   Click Here
Missouri Discretionary State Document Employees Mail, text, or email Click Here Click Here
Montana No State Form  Employees Mail, text or email Click Here  
Nebraska Discretionary Not Specified       Click Here
Nevada Required State Document Employees Mail, text or email Click Here Click Here
New Hampshire Discretionary State Document Employees Mail, text, email or flyer Click Here  
New Jersey Required State Form Employees Mail, text or email Click Here  
New Mexico No Not Specified       Click Here
New York Required State Form Employees Mail, text or email Click Here  
North Carolina Discretionary Letter Employees Mail, text or email Click Here Click Here
North Dakota Discretionary Letter Employees Mail, text or email Click Here  
Ohio No Not Specified       Click Here
Oklahoma Discretionary State Document Employees Mail, text or email Click Here  
Oregon No Not Specified       Click Here
Pennsylvania Required State Form Employees In-person, mail, email or text Click Here  
Puerto Rico Discretionary Letter Employees Mail, text or email Click Here  
Rhode Island Discretionary Letter Employees Mail, text, email or flyer Click Here Click Here
South Carolina Discretionary Letter Employees Mail, text, email or flyer Click Here  
South Dakota Discretionary State Document Employees Mail, text, email or flyer Click Here  
Tennessee Required State Document Employees Mail, text or email Click Here Click Here
Texas Discretionary Letter Employees Mail, text or email Click Here  
Utah No Not Specified       Click Here
Vermont No Not Specified       Click Here
Virginia No Not Specified       Click Here
Virgin Islands Discretionary Letter Employees Mail, text or email Click Here  
Washington No Not Specified       Click Here
West Virginia No Not Specified       Click Here
Wisconsin Discretionary Letter/Poster Employees In-person, mail, email or text Click Here Click Here
Wyoming Required State Form Employees Mail, text or email Click Here  

 

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