Managing and staying compliant with state unemployment regulations is a challenge that all employers face. One of the often overlooked areas of compliance is state mandated separation notices. A number of states require employers to provide an employee with a notice informing them of their rights to collect unemployment at the time of termination. These forms will vary in the information that is required and often have short turn around times to remain compliant.
Thomas & Company has a solution to support your team, eliminate the administrative burden, and avoid possible state penalties with our UI Offboarding Solution. Our service tracks the ever changing requirements at the state level, ensures timely notification to your former employees, and provides auditing and reporting to measure the success of the compliance offering.
If you are interested in learning more, please contact your client relationship manager.
TABLE OF CONTENTS
Click on the state icon to take you to the respective state information.
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ALABAMA
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: AL Handbook Page and Notice Sample
UI Poster:
ALASKA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: AK Notice to Employee
UI Poster: Employer Packet - Poster Links & FAQs
ARIZONA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: AZ DES Employer Requirements - Record Keeping & Notice Expectations
UI Poster:
ARKANSAS
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: AR Rule No. 5 RE Notice to Workers & Notice Copy
UI Poster:
CALIFORNIA
Is a Separation Notice Required: Yes
What do I need to send? CA Employee Letter / CA Employee Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form:
CA For Your Benefit Employee Packet
UI Poster:
COLORADO
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Hard copy or electronic format
State Document / Form: CO Separation Form 22-234
UI Poster: CO Notice to Workers Poster for Workplace
CONNECTICUT
Is a Separation Notice Required: Yes
What do I need to send? CT State Form / CT Employee Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form:
CT Separation Packet for Employee UC-21
UI Poster:
DELAWARE
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: DE UC-6 Poster for Workplace
DISTRICT OF COLUMBIA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: DC UC Poster for Workplace
FLORIDA
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: FL Reemployment Assistance Poster for Workplace
GEORGIA
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: GA DOL 800 Form
It is acceptable to deliver the completed and signed separation notice, DOL-800 (R-7/21) electronically to separated employees. GA will make modifications to make it clear that the issuance and delivery of the separation notice is the requirement, but the delivery method is up to the employer.
UI Poster:
HAWAII
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: HI UC Poster for Workplace
IDAHO
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: https://www.labor.idaho.gov/wp-content/uploads/publications/worker_protections_related_to_COVID_19.pdf
Notes / UI Poster:
ILLINOIS
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster:
This poster fulfills all posting requirements for the Illinois Department of Employment Security.
INDIANA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: IN Workplace UC Poster
IOWA
Is a Separation Notice Required: Voluntary
What do I need to send? State Form
Who do I send it to? State
How do I send it? Mail, text, email or flyer
State Document / Form: Online Employer Separation Reporting Form
When a worker leaves or refuses your employment for any reason that you believe disqualifies the individual from receiving unemployment insurance benefits, employers can notify IWD.
UI Poster:
KANSAS
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: KS Workplace UC Poster
If employers opt to file mass claims, this form is not necessary.
KENTUCKY
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: KY Workplace UC Poster
LOUISIANA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? File online by Employer
How do I send it? Filed Online
State Document / Form: LA Workforce Commission Landing Page
How to File:
- Scroll to the middle of the page and look for the Gray "Employer Services" box.
- Click on the "File Employee Separation Notice" link.
- Enter your company's seven digit Employer Account Number (not FEIN) to begin. This number can be found on your most recent quarterly benefit charge statement.
- Louisianaworks.net/HIRE will not allow access through a bookmark or favorite for security reasons. If you receive a message "This system has timed your session out for one of the reasons listed below", click the HOME button and follow the instructions above.
UI Poster:
Note: Failure to submit this notice within the specified time limits may forfeit your right to appeal. It must be submitted within 72 hours after the worker’s separation from employ.
MAINE
Is a Separation Notice Required: No
What do I need to send? Not Specified
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: ME Workplace UC Poster (English)
MARYLAND
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employee
How do I send it? Letter, Email, or Text
State Document / Form: Sample Letter/Text
UI Poster: MD Workplace UC Poster
Poster must be displayed in conspicuous place for all employees to view.
MASSACHUSETTS
Is a Separation Notice Required: Yes
What do I need to send? State Packet
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: MA Department of Unemployment Assistance Pamphlet
UI Poster:
Additional Resources: Employer Responsibilities Guide
Note: A penalty may be assessed if found in non-compliance.
MICHIGAN
Is a Separation Notice Required: Yes
What do I need to send? State Form or equivalent notice
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: MI Separation Notice Form UIA 1711
UI Poster:
Note: Can assess a $10 penalty per employee.
MINNESOTA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: MN Workplace UC Poster
MISSISSIPPI
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: MS Workplace UC Poster
MISSOURI
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: MO Workplace UC Poster
Exception: Employer must notify Division of Social Services for an employee under wage withholding issued by Family Support Division, Child Support Enforcement.
MONTANA
Is a Separation Notice Required: Optional
What do I need to send? State Form
Who do I send it to? Employee
How do I send it? Mail, text or email
State Document / Form: MT Notice to Employee
UI Poster:
NEBRASKA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: NE Workplace UC Poster
NEVADA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: NV Separation Document
UI Poster:
NEW HAMPSHIRE
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: NH Workplace UC Poster
NEW JERSEY
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: NJ Separation Form BC 10
UI Poster:
Note: Fines may be leveraged against the employer for non-compliance (Fines not to exceed $1,000 for a single offense).
NEW MEXICO
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: NM Registered Employer Poster - FAQ & Download
This poster is issued at the time of initial Unemployment Insurance tax registration and never needs to be updated.
NM Mandatory Postings for Businesses
NEW YORK
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: NY Separation Form IA12.3
UI Poster:
NORTH CAROLINA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: NC Workplace Poster Requirements
NORTH DAKOTA
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employee
How do I send it? In-Person or By Mail
State Document / Form:
UI Poster: ND Workplace UC Poster
Note: Whenever a worker is separated from the worker's employment (permanently or for an indefinite period or for an expected duration of seven or more days) the employer shall instruct such worker to report promptly, either in person or by mail, to the public employment service office most convenient to the worker, or in person to an itinerant point of such office on the first day that such itinerant office is open.
OHIO
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: OH Workplace Poster Set
OKLAHOMA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it? N/A
State Document / Form:
UI Poster: OK Employer Resources Center
OREGON
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: OR Employer Worksite Posters Center
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PENNSYLVANIA
Is a Separation Notice Required: Yes
What do I need to send? State Form
Who do I send it to? Employees
How do I send it? In-person, mail, email or text
State Document / Form: PA Separation Form UC 1609
UI Poster:
PUERTO RICO
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: Generic Letter
UI Poster:
RHODE ISLAND
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: RI Policy & Sample Letter
UI Poster:
Note: Employers may, but are not required to, use the attached sample language to supply the content of the notice to separating employees.
SOUTH CAROLINA
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: SC Policy & Separation Letter
UI Poster:
SOUTH DAKOTA
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text, email or flyer
State Document / Form: SD Employment Posting Requirements
UI Poster:
TENNESSEE
Is a Separation Notice Required: Yes
What do I need to send? State Document
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: TN Separation Information, Notice Form LB-0489 and Instructions
UI Poster:
Note: The state of Tennessee allows the notices to be emailed to the employees. Texting the notification is also permitted as long as the completed form is included in the text message.
TEXAS
Is a Separation Notice Required: Yes
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: TX UC Notice for Employees
UI Poster:
UTAH
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: UT Workplace UC Poster (English)
VERMONT
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: VT Workplace UC Poster
Additional Resources: VT Employer Information Manual - Guide to VT UI Program (See page 32 for relevant provisions)
VIRGIN ISLANDS
Is a Separation Notice Required: Voluntary
What do I need to send? Letter
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: VI Sample Language & UI Reminders
UI Poster:
VIRGINIA
Is a Separation Notice Required: Yes
What do I need to send? Brochure
Who do I send it to? Employees
How do I send it? Mail, text or email
State Document / Form: VA Required Posters for Employers
UI Poster: VA Notice to Worker Brochure
WASHINGTON
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: WA Workplace UC Poster
WEST VIRGINIA
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: WV Workplace UC Poster
WISCONSIN
Is a Separation Notice Required: Voluntary
What do I need to send? Letter/Poster
Who do I send it to? Employees
How do I send it? In-person, mail, email or text
State Document / Form: WI UI Notice Information Page
UI Poster: WI Notice to Employees UC Poster
Additional Resources: WI Digital UI Workboard
WYOMING
Is a Separation Notice Required: Employers are required to post the provided notice in a conspicuous place for all employees.
What do I need to send? State does not require an employer to send individual notice.
Who do I send it to?
How do I send it?
State Document / Form:
UI Poster: WY Workplace Poster Set (See page 4 for information on the availability of unemployment)
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